AP Invoice Processing
Stop Entering Invoices. Ask Ingrid To Do It.
Stop Entering Invoices. Ask Ingrid To Do It.
Just drop your vendor invoice documents, in any format, onto Ingrid and watch Ingrid automatically read, extract, and analyze everything—from vendor name, invoice number, date, line items, GL account allocations, and more! The data is presented for your confirmation, then posted directly to Spire. Your AP team can finally stop doing repetitive data entry, saving countless hours and eliminating data entry errors.
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AI-powered expense management with smart approvals. Watch receipts transform into organized expenses instantly.
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Expenses
| Date | Vendor | Category | Amount | Status | AI | Actions |
|---|---|---|---|---|---|---|
| 2024-10-20 | Office Depot | SUPPLIES | $234.56 | Approved | 98% | |
| 2024-10-19 | Hilton Hotel | LODGING | $450.00 | Submitted | 95% | |
| 2024-10-18 | Uber | TRAVEL | $45.30 | Submitted | 99% | |
| 2024-10-17 | Starbucks | MEALS | $12.75 | Info Requested | 92% | |
| 2024-10-16 | Amazon Business | EQUIPMENT | $1250.00 | Draft | 96% |
Office Depot
Office supplies for Q4 project
Processed in 1.2s
Details
Line Items4
AI-Powered Extraction
Upload receipt → Instant expense with 98% accuracy
Smart Approvals
AI-powered insights with one-click approve/reject
Smart AI
Ingrid learns from your patterns and suggests improvements
Lightning Fast
Built on Cloudflare's edge network for instant response times
Bank-Level Security
Enterprise-grade security without the complexity
Key Benefits
Eliminate Data Entry
Invoices are automatically read and all data is extracted—vendor, amount, date, and line items, while Ingrid sets up the GL allocations, ready for Spire. No more manual data entry!
Invoices Attached to Spire
Source documents are automatically attached to vendor ledger entries in Spire's communications tab and Ingrid's secure Document Management—making audits and document retrieval fast and easy.
AI Fraud Prevention
Ingrid is always on the lookout, checking for duplicate invoices, flagging anomalies (like a $1,300 Telus bill when it's usually $1,100), and making sure you know if something is out of the ordinary!
Smart Approval Workflows
Ingrid's Approval Management system lets you route invoices through a process you define, with escalations, approvals, and audit trail. Ensure every invoice is authorized and approved to eliminate fraud, errors, and ensure vendor accuracy.
It's Not Just Invoices
Ingrid allows you to attach any supporting and relevant documents to your AP entries to give you the full picture of complex purchases or more details on how and why a vendor invoice was issued and paid. One place to look for all the relevant information.
How It Works
Invoice Upload & AI Reading
Upload vendor invoices via email, drag-and-drop, or mobile camera. Ask Ingrid to read the invoice, attach, and process it for entry into Spire:
- Vendor information (name, address, contact details)
- Invoice details (invoice number, date, due date, payment terms)
- Line items (quantity, description, unit price, total) - can drive GL allocations
- GL account allocations (you control the allocation rules)
- Custom Requirements (We can make sure Ingrid does exactly what you need)
Data Confirmation & Vendor Management
Review the extracted data in a clean dashboard. If a vendor doesn't exist in Spire, Ask Ingrid to add them automatically with the ability for you to confirm the data and set Spire parameters for taxes and more. More elimination of data entry!
Anomaly Detection & Fraud Prevention
Ingrid learns your vendor and purchasing patterns. If a repetitive vendor invoice is usually $1,000-$1,100 and suddenly it's $1,300, you'll be alerted. Duplicate invoice detection prevents errors that lead to paying the same invoice twice. Source document audit controls ensure you have every invoice—and if you don't, you can document why. Your business is always prepared for any internal or external auditing, with full, documented accountability for every transaction!
Approval System with Escalations
Define approval workflows for invoices. Route to the right approver based on amount, vendor, or GL account. Bypass approvals for standard AP invoices if the user is authorized. Escalate when needed. Track approval status in real-time.
Sync to Spire & Document Attachments
Once approved, invoices are automatically entered into Spire with the source document attached to the vendor ledger entry in the communications tab. Whenever you want to see a source document, it is at your fingertips. Plus, you can add unlimited supporting documents to any entry!
Line-Item Intelligence Beyond Accounting
Ask Ingrid to capture every line item from your invoices—even if those details aren't relevant to your actual accounting entries. For example, your office supply invoice might have separate lines for coffee, pens, and paper. While Spire only needs the total, Ask Ingrid stores this granular data.
Why does this matter? You can now ask questions like "What did we spend on coffee this quarter?" or "Which department is ordering the most printer supplies?"—insights that were impossible to get from your accounting system alone.
Available on Mobile & Desktop
Access this feature on any device through our Progressive Web App (PWA). Works seamlessly on smartphones, tablets, and desktop computers.
Key Highlights
- Eliminate data entry of invoices into Spire
- Invoices automatically attached to vendor ledger entries in Spire
- AI prevents duplicate invoice entries before you pay
- Anomaly detection alerts you to unusual amounts or patterns
- Approval workflows with escalations and bypass rules
- Intelligent document extraction for internal and external audits
- Line-item granular data for analysis beyond accounting entries
Customization Available
AP Invoice Processing is designed to fit the requirements of most companies. However, if you have a unique requirement that our system doesn't accommodate, this module can be quickly and affordably customized to meet your specific needs. Our AI-driven development process ensures fast, efficient implementation tailored to your business.
Download Product Brochure
Download our detailed product brochure for a comprehensive overview of AP Invoice Processing features, benefits, and implementation details.
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